Geography is no boundary...

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Disaster Preparedness

With the recent tornadoes across the Oklahoma and the Mid-West, it brought to mind the importance of being prepared so I dug out my old article on disaster preparedness. states that 1 in 4 businesses never reopen after a disaster, plan to NOT be one of those that never reopen. Plan your recovery before its needed.

To see the supplies that recommends please visit and look at the various kits with supplies needed.

Common sense tells us, that businesses should keep copies of their most important files offsite. Personally, I use several methods personally, I use an external drive that is a complete copy and I can grab it and run if need be as well as online methods.  There are numerous online backup options that are very good. . Carbonite,, and others as well as, and similar to drop in files you’ll need if working away from home.  Also, I backup onto DVDs and store these in fireproof safes, and the really urgent information is easily grabbed as I’m running out the door.  I use Nero BackItUp 12  for my backups to the external drive and to DVD.

Be prepared. Your equipment should be insured. Don’t use a rider on your homeowner’s policy, you should have business insurance that covers your equipment. All of it. Make an inventory of all the software you have, whether its installed or not, list your peripherals List your books. If you have a radio in your office, list that! List EVERYTHING! Take pictures of your equipment, store your receipts with your inventory, OFF SITE (or in digital format offsite). My Office inventory is electronic, and is stored offsite, AND backed up regularly. Keep your inventory up to date. When you prepare your inventory, don’t forget about your various logins and account access codes and passwords. I have a book of key codes, kept in my fireproof safe. For my more sensitive logins, those are encrypted on a flash drive in the safe. Keep this list as up to date as possible.

During severe weather, surges often cripple your equipment, which is why it is vital your equipment be protected with high quality surge protection, and if you lose power suddenly, having an uninteruptable power supply (UPS) can give you the time you need to save what you’re working on and shut your equipment down (or get out and start the generator).  High quality UPS systems also include surge protection. Include your PHONES on the surge protection. Often, your telephone is one piece of equipment that is forgotten about when it comes to equipment protection. I use a cloud based telephone which I can access from anywhere, and easily forward calls to my cell from the office.

Visit for more information about disaster preparedness for your home and your business. Become familiar with what you need to do, and what needs to be on hand. Stay alert to the news, and be prepared.

Sending my thoughts and prayers to all effected by the destructive weather this season.

Kathy McCabe

Kathy McCabe

Kathy McCabe

Geography is no boundary... at The Hilltop Group, LLC /Secretarial
Kathy is an internationally recognized virtual assistant serving her clients for over 20 years. She was named the Thomas Leonard Virtual Assistant of Distinction for 2013; Semi-Finalist in the 2005 Ernst & Young Entrepreneur of the Year® program for the Rocky Mountain Region;and has been featured in numerous publications and books. Kathy's clients range from individuals, entrepreneurs, coaches and professional organizers to large multi-national corporations, and are located around the globe.
Kathy McCabe

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One Response to Disaster Preparedness

  • Hi my name is Janette and I just wanted to drop you a quick note here instead of calling you. I came to your Disaster Preparedness article and Loved it. Thank you for the timely information.

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"To Whom It May Concern: In this day business are facing challenges from every direction, change is the only constant. Staying focused and having support of someone who anticipates, is proactive and can reach varied connections between her clients and their customers can sometimes be the critical competitive advantage necessary for a small to medium business. Kathy and her operation are more than services, individually helping and supporting a client's business. The synergy of all these services is a partner who reaches into each client and helps them get to their individual goal and to reach the next stage of their success. No matter what change in their environment, no matter what circumstances with their customers, or what challenges arise, by the very nature of business. Kathy is proactive, anticipatory, absolutely transparent, and more than that, has improved the very nature of the message and relationships I have of the business with all my clients. She, in fact, has raised the bar in my business, in my relationships, and in my growth with those customers. Her breadth of technology, her knowledge of administration, her ability to communicate, her follow through and her proactivity, all come together as I have said, to form a dynamic partnership that increases the bond between everyone of her clients and their customers. I actively recommend and recognize that she has taken the art of being a virtual assistant to the next level. If anything, she is a master. Feel free to contact me for further information. 908-771-0512."
John L. Picard, Principal, Picard & Company, Third Horizon -

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